January 27, 2008
Submitted by: Gregg Riddle
Illinois Executive Council Representative
The
Mid-year Executive Council meeting was held in a two-day
format. Woody Glover of the Louisiana Chapter was the moderator
for the first day, Saturday. This day was used to discuss key
issues that would need action during the official Council meeting
that was held on Sunday and to receive a variety of reports from
committees and staff. Following the roll call, the APCO
International 2008 2nd Vice Presidential Candidates, Barry Woodward
and Gregg Riddle addressed the Council. Some of the topics that
were presented on Saturday for discussion included APCO Policy Manual
revisions; FY 2008 Financial Report; FY 2009 Budget revisions;
membership dues increase; Strategic Governance Initiative report and
reports by the Group Leaders and Staff members.
Convene:
President Willis Carter convened the formal Executive Council
Meeting at 8:38 a.m. EST.
Roll
call: All chapters were represented, either by their elected
Executive Council representative or by proxy, with the exception of
the Idaho, Michigan and Pacific Chapters. Three chapters had
new Council Representatives, Mid-Eastern, Dawn Lynch, Minnesota,
Faith Evers, and Tennessee, Kim White.
Changes
to the Agenda: Two items were removed from the consent agenda
at the request of Council members, APCO Policy Manual Sections 02-08,
Meetings of the Annual Quorum, and 12-01, APCO Project Series.
The consent agenda included the following items:
SectionTitleDescription
of Change
02-02SubsidiariesRevision
is based on the actions of the Quorum and the Council to alter the
position of the CFO. The revision reflects the Executive
Director taking primary responsibility for the Association's finances
and the CFO being moved to a director level position.
07-02Standing
CommitteesAddition of the Conference Program Committee as a Standing Committee.
08-02APCO
Headquarters StaffRevision is based on the actions of the Quorum and
the Council to alter the position of the CFO. The revision
reflects the Executive Director taking primary responsibility for the
Association's finances and the CFO being moved to a director level position.
08-03The
Executive DirectorRevision is based on the actions of the Quorum and
the Council to alter the position of the CFO. The revision
reflects the Executive Director taking primary responsibility for the
Association's finances and the CFO being moved to a director level position.
09-01General
Travel PolicyRevision is based on the actions of the Quorum and the
Council to alter the position of the CFO. The revision reflects
the Executive Director taking primary responsibility for the
Association's finances and the CFO being moved to a director level position.
10-01Purchasing
PolicyRevision is based on the actions of the Quorum and the Council
to alter the position of the CFO. The revision reflects the
Executive Director taking primary responsibility for the
Association's finances and the CFO being moved to a director level position.
Gregg
Riddle, Illinois, motioned to approve the Consent Agenda as
amended. Terry Hall, Virginia, seconded the
motion. A verbal vote was taken with no opposition
and the motion carried.
Action
Items
FY
2009 Budget: Jay Maritz, Wisconsin, motioned for approval.
Nancy Dzoba, Florida, seconded the motion. A verbal vote was
taken with no opposition and the motion carried.
APCO
Policy Manual Section 02-08: Gregg Riddle, Illinois, motioned
to approve APCO Policy Manual Section 02-08. Woody Glover,
Louisiana, seconded the motion. A verbal vote was
taken with no opposition and the motion carried.
APCO
Policy Manual Section 12-01: Matt Stillwell, Oklahoma, made a
motion to approve APCO Policy Manual Section 12-01. Freddie
Thompson, South Carolina, seconded the motion. Gregg Riddle
motioned to amend the Section by removing all changes other than the
addition of Project 41 to the Appendix. Mary Messamore, Kansas,
seconded the motion. A verbal vote was taken with no opposition
and the amendment to the original motion carried. A vote was
taken on the original motion as amended and it carried.
APCO
Policy Manual Section 02-10: Gregg Riddle, Illinois, made a
motion to approve APCO Policy Manual Section 02-10. Terry Hall,
Virginia, seconded the motion. Gregg Riddle motioned to amend
the Section by removing all of paragraph 8 and renumbering paragraph
9 and all its sub-paragraphs. Jay Moritz, Wisconsin, seconded
the motion. A verbal vote was taken with no opposition and the
amendment to the original motion carried. A vote was taken on
the original motion as amended and it carried.
APCO
Policy Manual Section 09-05: Gregg Riddle, Illinois, made a
motion to remove APCO Policy Manual Section 09-05, International Vice
President's Travel. Manfred Blaha, International Chapter,
seconded the motion. A verbal vote was taken with no opposition
and the amendment to the original motion carried. A vote was
taken and the motion carried.
Approval
of 2015 APCO International Conference Site: The Conference
Department offered three sites for consideration for the 2015
Conference. They were Washington D.C., Pittsburgh and
Charlotte. On the first ballot, Washington received 20 votes,
Pittsburgh received 11 votes and Charlotte received 16 votes.
None of the cities received a majority vote (25 votes for a
majority), so a second ballot was required per the policy for the two
cities receiving the highest number of votes from the first
ballot. On the second ballot, Washington D.C. was selected as
the location for the 2015 Annual Conference.
Board
of Officer's Resolution: The Board of Officers circulated a
Resolution to allow them the authority to alter the meeting dates for
the 2009 Winter Summit and Mid-year Executive Council meeting and
possibly renegotiate the current contract with the Orlando Airport
Marriott hotel. This was requested based on preliminary
discussions with NENA about co-locating their ODC/TDC with the
already scheduled APCO events. Because there were several
details that staff still needed to work out with the NENA
representatives, the Board was asking for the Council's permission to
provide the needed flexibility to accomplish the co-location
goal. Richard Mirgon, 1st Vice President, made a motion to
approve the Resolution. Patsy Joy, Arizona, seconded the motion.
Wanda
McCarley, Past President, made a motion to amend by moving the date
to co-locate the events to 2010. Mary Messamore, Kansas,
seconded the motion to amend. Following discussion the vote was
taken and the motion to amend failed. The original motion on
the resolution was called for a vote and it was approved.
Annual
Dues Increase: The Executive Council evaluated the increase in
dues for the 2009 membership dues period per the requirements of the
Association Bylaws Article II. The Consumer Price Index
adjustment factor was discussed. Brent Finster, Northern
California, made a motion to approve the proposed increase of
4.1%. Matt Stillwell, Oklahoma, seconded the motion. A
voice vote was taken and the motion was approved.
APCO
Policy Manual Section 02-12: Gregg Riddle, Illinois, motioned
to approve APCO Policy Manual Section 02-12, Budget Change
Authority. Pat Hall, Alabama, seconded the
motion. A verbal vote was taken with no opposition
and the motion carried.
APCO
Policy Manual Section 08-04: Gregg Riddle, Illinois, motioned
to approve APCO Policy Manual Section 08-04, Executive Director
Selection Process. Bill Keller, Texas, seconded the
motion. A verbal vote was taken with no opposition
and the motion carried.
Other
Business:
a.Brenda
Gowdy, Mississippi, telecommunicator Mechelle Popplereiter's son had
made it to the top 50 on American Idol and was in Hollywood
auditioning and if he made it further to please vote for him.
b.Pat
Hall, Alabama, requested special thoughts and prayers for Life
Member John Wyckoff as he recovers from surgery and prepares for
upcoming surgery. John served as Alabama and Mississippi
Frequency coordinator for several years.
c.Lynne
Feller, Ohio, spoke about the efforts of the Professional Events
Development Committee and the work they are involved in to select the
programs for the Association Conference and Winter Summit.
d.Woody
Glover, Louisiana, offered his thanks to the Professional Events
Development Committee for the programs they bring to the membership.
e.Wanda
McCarley, Past President, spoke about the 911 Abuse program that
Tarrant County is working to develop. COPS web site has a white
paper on 911 Abuse issues.
f.Terry
Hall, Virginia, cautioned everyone that the PBX/MLTS legislation
needs to be watched in each state. Avaya is introducing new
equipment that won't be compliant with most legislation as it
currently exists.
g.Gregg
Riddle, Illinois, asked that the President require staff to send
letters to each Executive Council member that was absent, indicating
that they were missed and encourage them to attend the next
meeting. Copies should be sent to their Chapter Presidents also.
Larry
Sheridan, Wyoming, motioned to adjourn the 2008 Mid-year Executive
Council Meeting at 10:37 a.m. Matt Stillwell, Oklahoma,
seconded the motion. A verbal vote was taken with no opposition
and the motion carried.
